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Registration Info & Policies

Lessons & Group Classes

Lesson Term

Full-term consists of 36 weeks: September 6, 2016 – June 19, 2017

Group Class Term

Full-term: September 12, 2016 – June 19, 2017

Lessons Not Billed in 36 week term

Christmas Break (December 17, 2016 – January 2, 2017), Scholarship Awards Festival week (February 4-12, 2017) and Spring Break (March 11-26, 2017).  Teachers may choose to make up missed lessons during these weeks.

Statutory Holidays

Lessons that fall on statutory holidays have been included in the 36 week term and will be taught unless other arrangements have been made by an individual teacher.  Please verify the schedule with your teacher. Group, Orff, and Babies and Toddler classes that fall on a statutory holiday are not included in the 34 week term. Also, Christmas Break (December 17, 2016-January 2, 2017), Scholarship Awards Festival Week (February 4-12, 2017), and Spring Break (March 11-26, 2017) are also not included  in the 34 week term.

Fees & Payment

Annual Registration Fees

These non-refundable fees are payable at the time of registration.  All past dues must be paid prior to acceptance of registration.

Annual Membership

An annual membership in the Langley Community Music School Society may be purchased for $10.  Membership is optional.  A membership is valid from July 1 to June 30 of a given year.  Members are entitled to a vote at the LCMS annual general meeting.

Payment Options

Tuition for lessons is due and payable at the time of registration in full by cash, cheque, debit, OR by 8 equal payments by either automatic bank withdrawal on the 1st of each month or 8 post-dated cheques dated September 1 — April 1.  Tuition for classes is due & payable at the time of registration in full by cash, cheque, debit, OR with 2 post-dated cheques dated September 1 and February 1.  Fees are payable IN ADVANCE of lessons and all post-dated equal payment cheques must be received by the school before September 1; otherwise a $25 service fee will be applied to the account.  There will also be a $10 service fee for any late payments received after the 1st of each month.  Students may register during the school year (with the exception of Orff classes) and fees will be pro-rated.

Service Charges

Monthly Payment Surcharge – If the equal payment plan is chosen and 8 post-dated cheques are not received by the office by September 1, a $25 service fee will be applied to the account.

Overdue Accounts – Are charged a $10.00 administration fee per month.

Cancellation Fee –  Students withdrawing from private lessons are charged a cancellation fee that is equivalent to two  lessons.

Monthly Payment Surcharge – If the equal payment plan is chosen and 8 post-dated cheques are not received by the office by September 1, a $25 service fee will be applied to the account.

Overdue Accounts – Are charged a $10.00 administration fee per month.

Cancellation Fee –  Students withdrawing from private lessons are charged a cancellation fee that is equivalent to two  lessons.

NSF Cheques – A $20.00 service charge is applied to accounts for each NSF or returned cheque, or declined credit/debit transaction.

Registration Adjustments – There is no charge for the first adjustment; but for each additional adjustment initiated by the student, a $15.00 service is applied to the account.

Very Important – Instructors are directly dependent upon timely student payments.  If payment is not received, the instructor is not paid.  Your cooperation is appreciated.

Missed Lessons, Cancellations and Transfers

Missed Lessons Policy

The School is under no obligation to provide refunds or make up lessons unless the lesson is cancelled by the teacher. Any exceptions to this policy must be discussed with the teacher.  Lessons will be rescheduled or a substitute will be provided if missed by the teacher.  Accounts may be credited for lessons missed by teachers.  Requests for lessons missed by the teacher will be received until June 15.  Request forms are available from the Registrar and must be signed by the teacher.

Cancellation Policy

It is understood that registration is for the full term of lessons and that the student has an agreement with the teacher to complete the year.  Refunds are permitted only for moving out of the area or prolonged illness or injury (a doctor’s note required). All withdrawal notices must be in writing and be given during the school year (excluding Christmas, Easter, and Spring Break).   A cancellation fee equivalent to 2 lessons will apply. Post-dated cheques or the balance of the tuition fee will be returned. There will be no refunds after April 15. There will be NO refunds for students withdrawing from Ensembles or group classes as they are based on minimum enrolments and a sequential curriculum. We maintain a waiting list to accommodate students for new classes commencing during the year.

Transfer Policy

Changes to another teacher should not take place during the year except in consultation with the present teacher.  However, in exceptional circumstances, changes can be requested through the Principal and will be accommodated as scheduling permits.

Transfer Policy for Group Classes.  Due to the nature of these group classes, transferring to another class is not recommended.